Have you already invested in Microsoft 365 but feel overwhelmed with organizing your data and ensuring it meets your needs? I.e. Your data now lives on SharePoint, Teams, OneDrive, and you have no clear playbook to control information sprawl in M365.
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Is your organization still using siloed on-prem Records Management tools, such as ContentServer (OpenText), OnBase (Hyland), FileNet (IBM), etc.? Is your current product outdated and are you struggling with their high maintenance costs?
If you answered yes to one of these questions, it may be time to consider migrating and/or optimizing your information architecture within Microsoft 365.
Migrating and organizing unstructured data in Microsoft 365 is a significant undertaking. While it can be daunting to consider such a substantial change, an experienced implementation services provider can help streamline the process and ensure a successful transition.
Why Optimize Your Information Architecture in Microsoft 365?
Modernize Your Platform: Reduce maintenance and overhead costs by making best use of Microsoft 365’s modern, cloud-based infrastructure.
Compliance and Seamless Records Management: Ensure compliance with regulatory requirements using Microsoft 365’s built-in records management capabilities.
Automation of Business Processes: A well-developed and carefully considered Information Architecture lays the groundwork for automating essential business processes such as Engineering, Contracts, Records Management, HR, and AP Invoicing, utilizing the robust tools offered by Microsoft 365. Optimizing your Information Architecture can enable your organization to discover efficiencies and insights that will improve your market position.
Improved Search Functionality: Utilize Microsoft 365's advanced search features to enhance information retrieval, making it easier to find the data you need quickly. A proper and thoughtful Information Architecture, allows end users to find information easily and faster.
Effective Data Cleanup and Organization: Manage and organize your data efficiently, addressing issues with redundant, obsolete, or trivial (ROT) data and improving your information architecture.
As a CIO or IT Manager, optimizing your information architecture in Microsoft 365 is essential for maximizing the platform's potential and ensuring your organization’s data is well-managed, accessible, and compliant. By leveraging Microsoft 365's advanced features and robust capabilities, you can streamline day-to-day work processes, improve efficiency, and reduce overhead costs. Partnering with an experienced implementation services provider will not only simplify the transition but also ensure that your data migration and organization are handled effectively, setting your organization up for long-term success. Embrace the benefits of a modernized ECM system and take full advantage of what Microsoft 365 has to offer.
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